Identify responsibilities and records
- Name the person responsible for each system or duty.
- List the building’s equipment, current assessments and inspection records.
- Record the next action or review date and the basis for the interval.
- Keep defects, missing records and remedial work on a visible action list.
Review the systems that apply
Check the arrangements for fire safety, electrical installations, gas equipment, water hygiene, lifting equipment, asbestos management and any other relevant building systems. The checks needed depend on the premises and equipment; the same list will not suit every building.
Connect findings to action
For each defect, record the location, priority, responsible person and next step. Distinguish a completed inspection from an outstanding repair, and retain the resulting report with the work record.
Keep the checklist current
Review it when equipment, occupancy, responsibilities or risk assessments change. Use competent advice and the applicable guidance to establish the checks and intervals for your site.
Further guidance
Start with HSE workplace guidance and fire-safety responsibilities. Explore compliance guides or discuss your building-maintenance needs.
