Office Moves and Space Planning

Describe the outcome required as well as the immediate issue. The starting information should identify the location, people affected and any change in use, so the assessment addresses the current requirement rather than simply repeating the previous arrangement.

The brief identifies layout planning, inventories, move sequencing, furniture handling and handover. It defines interfaces with IT, electrical work, cleaning and landlord requirements. Specialist equipment, data and building alterations need their own clear responsibilities within the programme.

Space planning must consider how people use the area, not only how many desks fit. Circulation, accessibility, escape routes and service access need to remain suitable. The plan should also identify retained items, disposal decisions and the condition expected at the old and new locations.

The proposal identifies the responsibilities that remain with the site or property team and the work included in our instruction. Connected repairs and specialist activities receive their own clear scope, so each person understands what they must arrange and what records they will receive.

Provide staff and equipment inventories, floor plans, team requirements and business-critical dates. Identify IT and facilities contacts and any areas that must stay operational. Agree the move sequence and how the final layout will be accepted.

We establish the inventory and proposed layout, then coordinate the move sequence and supporting trades. Items and destinations receive clear references. Handover checks the agreed arrangement, records missing or damaged items and identifies outstanding work affecting use of the space.

For several sites, we agree consistent reporting and escalation while retaining local contacts and operating requirements. Each action stays connected to its building or service area, with a named route for decisions that affect the wider operation.

Volume, distance, access, working hours and the extent of layout or service changes affect cost. Packing, storage and disposal may create separate tasks. Allow time for setup and checks rather than ending the programme when the last item arrives.

Tell us about operating hours, critical periods and the activities that must continue. The programme and price should reflect those constraints, including any phased delivery, additional access arrangements and reporting needed by the operational team.

Offices need work coordinated with staff and visitors. Retail needs trading and deliveries considered. Hospitality brings guest areas and food operations into the brief, while education needs access planned around teaching. Our complete service and project offering supports all sectors, with the arrangements based on each site's actual activity.

We cover Northumberland, Tyne and Wear, County Durham and Tees Valley, including Berwick-upon-Tweed, Alnwick, Morpeth, Hexham, Newcastle, Gateshead, Sunderland, Durham, Darlington, Hartlepool, Stockton-on-Tees and Middlesbrough. View all locations.

For a multi-site requirement, provide the local contact and working restrictions for each address. A common service brief still needs the differences between premises recorded.

Read about setting maintenance frequencies for the principles behind an evidence-based recurring programme. Official guidance provides the relevant context for this service. Browse the Knowledge Centre.