Black & White Facilities / Service brief
Office Moves and Space Planning
An office move needs to leave people with a usable workplace, not just furniture at a new address. Facilities teams should connect the layout and inventory to access, power, storage and service requirements, with an agreed sequence around business deadlines and activities that must continue.
Overview
Explain the change driving the move and the result required for affected teams. Identify the premises, users and revised use of space so planning reflects the new requirement instead of copying the previous layout.
Our full service catalogue, including every individual service, is available across every listed sector and location. For one site or several, we agree the scope, access and programme around the buildings concerned.
What the service can include
The scope may cover inventories, layouts, sequencing, furniture movements and handover. Coordinate the boundaries with IT, electrical work, cleaning and landlord requirements. Building changes, specialist equipment and data need identified responsibilities within the move programme.
What to consider
Assess circulation, accessibility, escape paths and access to services alongside desk positions. Agree which items stay, which may be disposed of and the required condition of both locations. Capacity alone is not enough to establish a workable arrangement.
Our move instruction identifies what we undertake and what remains with the site team. Give supporting repairs and specialist work explicit owners and deliverables so the programme shows who must arrange each dependency.
Before we visit
Share equipment and staff inventories, floor plans, team needs and critical business dates. Name IT and facilities contacts, identify operations that must remain available, and agree the sequence and acceptance criteria for the completed layout.
How we help
We confirm the inventory and intended arrangement before coordinating movements and supporting trades. Clear references connect items with destinations. Handover checks the layout, records damage or missing items and identifies remaining work that affects occupation.
Where several buildings are involved, common escalation and reporting need to preserve local contacts and working requirements. Associate actions with their destination or service area and identify who decides matters affecting the overall relocation.
What affects cost and timing
Quantities, distance, access, hours and changes to layouts or services shape the cost. Packing, storage and disposal may be separately defined tasks. Include time for installation and checks after delivery when setting the completion programme.
Tell us which business periods and operations must be protected during the move. Price and sequencing need to account for phasing, additional access provisions and the reporting required by the operational lead.
Sector applications
Relocations affecting Offices must accommodate employees and visitors. In Retail, consider trading and deliveries; in Hospitality, account for guest and food-service activity. Teaching constrains access in education. Our wider work supports all sectors, with the programme reflecting the site's actual operations.
Local coverage
Office relocation and layout requirements can be considered across Northumberland, Tyne and Wear, County Durham and Tees Valley. The area includes Berwick-upon-Tweed, Alnwick, Morpeth, Hexham, Newcastle, Gateshead, Sunderland, Durham, Darlington, Hartlepool, Stockton-on-Tees and Middlesbrough; browse all locations.
List the responsible local person and working restrictions for each premises involved. A combined move plan still needs the different conditions at the origin and destination recorded.
Frequently asked questions
Does a move include IT disconnection and setup?
IT disconnection and setup belong in the move scope only when specifically assigned and coordinated with the responsible IT team.
Can a move happen while the office operates?
Continuing operations can inform a phased plan, with the sequence built around the functions and services that need to remain usable.
Who decides what is disposed of?
Before removal, the owner needs to authorise the disposal schedule and any special or confidential handling arrangements.
Can departments move in stages?
Staged departmental moves are possible; specify interim arrangements and dependencies so people have a usable workplace after each stage.
Knowledge and guidance
For evidence-led recurring programmes, read setting maintenance frequencies. Moving and handling context is available through Official guidance, and additional guidance can be found in the Knowledge Centre.
Related services and your next step
Consider Workplace and Occupant Services and Meeting-Room Management alongside the relocation brief. Related requirements may sit within maintenance or Minor Works; use the complete services and projects directories to explore the options.
Contact Black & White Facilities with the origin and destination, intended operational outcome and available plans. Include deadlines and working restrictions so the move scope and next assessment can be established.
Discuss the scope
Tell us what needs attention.
Share the site, the issue and any access requirements so we can discuss the next step.