What to check
- current certificates and next dates.
- open remedial actions.
- changes to assets, occupation or duty holders.
- missing, duplicate or superseded records.
Plan the next decision
Set the management review cadence around the property risk and reporting cycle while retaining each system’s specific inspection or maintenance requirement.
Define the person who can authorise work, the access conditions and the outcome required. Where the subject affects safety, security or compliance, use the competent assessment and premises-specific information required for that system.
Records and follow-up
Keep the instruction, findings, action taken, completion evidence and any open recommendation with its owner and due date.
Related work
Use the relevant commercial route, browse maintenance and contact the responsible business with the site-specific requirement.
Source
See current official guidance. Apply it to the actual premises and recheck current requirements before relying on time-sensitive details.
Frequently asked questions
What should trigger a records review?
Review the relevant records when systems, use or responsibilities change, and when an inspection identifies a defect. The scheduled review should also follow the applicable requirements.
What is the outcome of a useful review?
Identify missing or out-of-date information and unresolved actions, then assign responsibility for putting them right.
