What to check
- issuer, date, scope and asset identity.
- result, observations and limitations.
- expiry or next-action basis.
- remedial work and superseded versions.
Plan the next decision
A stored PDF is not a complete control if its findings are not tracked. Link the certificate to the action register and preserve the audit trail.
Define the person who can authorise work, the access conditions and the outcome required. Where the subject affects safety, security or compliance, use the competent assessment and premises-specific information required for that system.
Records and follow-up
Keep the instruction, findings, action taken, completion evidence and any open recommendation with its owner and due date.
Related work
Use the relevant commercial route, browse maintenance and contact the responsible business with the site-specific requirement.
Source
See current official guidance. Apply it to the actual premises and recheck current requirements before relying on time-sensitive details.
Frequently asked questions
How should a certificate be linked to the building?
Record the address, system or asset, inspection date and the issuer. Keep the full report and any limitations with the certificate.
Does a certificate close every action?
Check the findings and exclusions. Outstanding defects or recommendations still need a recorded decision and follow-up.
