What to check
- ownership, occupation and employer roles.
- lease and managing-agent responsibilities.
- asset ownership and control.
- appointed competent persons and retained decisions.
Plan the next decision
Map each requirement to its duty holder and delivery owner. Outsourcing a task does not automatically transfer the underlying legal responsibility.
Define the person who can authorise work, the access conditions and the outcome required. Where the subject affects safety, security or compliance, use the competent assessment and premises-specific information required for that system.
Records and follow-up
Keep the instruction, findings, action taken, completion evidence and any open recommendation with its owner and due date.
Related work
Use the relevant commercial route, browse maintenance and contact the responsible business with the site-specific requirement.
Source
See current official guidance. Apply it to the actual premises and recheck current requirements before relying on time-sensitive details.
Frequently asked questions
How are responsibilities agreed in a shared building?
Identify the duties, areas and systems each party controls. Check leases and contracts alongside the applicable legal requirements, rather than assuming one appointment covers everything.
What should a contractor’s instruction make clear?
State the work to perform, the report expected and how findings are escalated. Keep the building’s responsible decision-maker identified.
